This section provides you with step-by-step instructions on how to create a policy rule based on two (2) different scenarios.
How do I create a rule to delete attachments with specific file names or extensions and stamp the affected incoming message with an explanation to the recipients?
Step 1: Selecting Recipients and Senders—Select any recipient or specific recipients.
Choose Policy > Policy List from the menu.
Click Add.
Select Other from the drop-down list. The Step 1: Select Recipients and Senders screen appears.
Next to This rule will apply to, select incoming messages from the drop-down list.
Click the Recipients link. The Select addresses screen appears.
To apply this rule to any recipients, select Anyone.
To apply this rule to specific recipients, choose Any of the selected addresses, then specify the target email address or group.
Click Save. The Step 1: Select Recipients and Senders screen re-appears.
Step 2: Selecting Scanning Conditions—Select Name or extension.
Click Next. The Step 2: Select Scanning Conditions screen appears.
Next to Take rule action when, select any condition matched (OR).
To enable the Name or extension condition, select the check box next to it.
Click Name or extension. The Attachment Name or Extension screen appears.
Select the file extensions to block or consider blocking.
Click Save. The Step 2: Select Scanning Conditions screen re-appears.
Step 3: Selecting Actions—Select Delete attachment and Insert stamp in body.
Click Next. The Step 3: Select Actions screen appears.
To enable the Delete attachment action under Modify, select the check box next to it.
Select Matching attachment from the drop-down list if it is not already selected.
Select the check box next to Insert stamp in body.
If there is no suitable stamp available from the drop-down list, click Edit. The Stamps screen appears.
Click Add to create a new stamp. The New Stamp screen appears.
Provide the required information.
Click Save. The Stamps screen re-appears.
Click Done. The Select Actions screen re-appears.
Select the newly created stamp from the drop-down list.
Step 4: Naming and Enabling—Name the rule and specify the priority.
Click Next. The Step 4: Name and Order screen appears.
Type the rule name and order number.
Click Finish. The newly created rule will appear highlighted in the Policy list screen.
How do I create a rule that quarantines messages containing specific keywords in the subject or body and apply this rule to all recipients except administrators?
Step 1: Selecting Recipients and Senders—Select any recipient except the administrators.
Choose Policy > Policy List from the menu. The Policy List screen appears.
Click Add.
Select Other from the drop-down list. The Step 1: Select Recipients and Senders screen appears.
Next to This rule will apply to, select incoming messages from the drop-down list.
Click the Recipients link. The Select addresses screen appears.
Select Anyone.
Click Save. The Step 1: Select Recipients and Senders screen re-appears.
Click the Sender to Recipient link next to Exceptions. The Exceptions screen appears.
Under From (sender), type *@* to specify any sender.
Under To (recipient), type the administrator’s email address.
Click Add. The sender-recipient pair appears in the list.
To add other administrators or recipients, repeat steps 9 to 11.
Click Save after you have finished adding all the desired recipients. The Step 1: Select Recipients and Senders screen re-appears.
Step 2: Selecting Scanning Conditions—Select Subject keyword expressions and Body keyword expressions.
Click Next. The Step 2: Select Scanning Conditions screen appears.
Next to Take rule action when, select any condition matched (OR).
To enable the Subject Keyword Expressions condition under Content, select the check box next to it.
Click Subject Keyword Expressions. The Keyword Expressions screen appears.
If the desired keywords are not available from the existing list, click Add to create a new keyword list. The New Keyword Expression screen appears.
Specify the required information.
To add individual keyword expression, click Add. The Add Keyword Expressions screen appears.
Type the desired keyword expression and click Save. The New Keyword Expression screen re-appears.
Repeat steps 7 and 8 for additional keyword expressions.
After you have added all the required keyword expressions, click Save. The Keyword Expressions screen re-appears with the newly created keyword list.
Select the new list and click >> to insert the list into the Selected box.
Click Save. The Step 2: Select Scanning Conditions screen re-appears.
To enable the Body Keyword Expression condition, select the check box next to it.
Click Body Keyword Expression. The Keyword Expressions screen appears.
Select the new keyword list and click >> to insert the list into the Selected box.
Click Save. The Step 2: Select Scanning Conditions screen re-appears. Ensure that both the Subject keyword and Body keyword expressions are selected.
Step 3: Selecting Actions—Select the Quarantine to.
Click Next. The Step 3: Select Actions screen appears.
Under Intercept, select Quarantine to.
Accept the Default Quarantine area or click the drop-down list to select the desired quarantine area.
Step 4: Naming and Enabling—Name the rule and specify the priority.
Click Next. The Step 4: Name and Order screen appears.
Type the rule name and order number.
Click Finish. The newly created rule will appear highlighted in the Policy list screen.